© 2019 Department of Petroleum Resources. All rights reserved Department of Petroleum Resources (DPR) PROCEDURE GUIDE

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5.2 Official Export Documents
5.2.1 Gauge Ticket
This is a document issued by the Department of Petroleum Resources in which record is
made of the tank gauge readings, sample analysis results as obtained before and after
loading from the tank (i.e. during opening and closing gauges). It should be completed in
quadruplicate and signed by both the officials of the Department of Petroleum Resources
and the Company’s facility operations supervisor on duty at the material time or any other
higher official of the company so designated for the purpose. The original and triplicate
copies are handed over to the company while the duplicate copy is forwarded to the
Department of Petroleum Resources officer – In – Charge of the area along with the
corresponding copy of the calculated net volume ticket.
5.2.2 Calculated Net Volume Ticket
It serves as a mini – certificate of quantity and quality of the cargo. Information to be logged
in the document are as follows:
(a) Tank Number
(b) SG/API of the petroleum and petroleum product in the tank before and after loading.
(c) The percentage base sediments and water.
(d) The gross and net quantity of the petroleum and petroleum product in barrels and long
tons.
(e) Metered quantity in barrels.
5.2.2.1 The ticket is completed in duplicate by the Department of Petroleum Resources
official on duty after all parties have agreed on the fiscalized quantity of the cargo.
The original copy of the ticket should be sent along with the other export returns to
the Department of Petroleum Resources Divisional office under which the facility
falls.
5.2.3 Certificate of Quantity
This is a document solely prepared and issued in quadruplicate by the Department of
Petroleum Resources office at the facility to reflect the official quantity and quality of the
cargo. After preparation by the Department of Petroleum Resources officer on duty, it shall
be signed by the official of the Department of Petroleum Resources in charge of the facility,
a very senior official of the operating facility and the representative of the consignor to the
cargo.
5.2.3.1 The information contained in this document shall be identical in all respects with the
records entered to the bill of lading in respect of that shipment. A certificate of
quantity shall be issued for each parcel lifted and for the total cargo lifted by the
tanker in the case of joint lifting by two or more consignors. The data to be logged
in this document are as follows:
a)
Tank number and gauge readings / Meter Readings.
b)
Average tank temperature / Average Line Temperature.
c)
Basic Sediments and water contents in percentage.
d)
Average line pressure.